Can I add users outside DvSum as "Watchers" in Workflow execution?

DvSum cares about the privacy of your enterprise data. Sometimes it is required for an external user to be given access to view the activity of Workflow Execution as a Watcher. 

In order to do that, you need to first white-list the email domain and add external user by email and then select the user from Workflow Execution. External users will not be able to participate in execution of Workflow but they will receive Emails to watch over the workflow activity.

 

Step 1: White-list External Domain

From Administration > Manage Account > User Security tab, go to the External Domains section. This allows you to control which email domains can be added for sending out emails to the non-registered users.

By default, existing list will contain the domain by which the user registers account on DvSum.

 

 

Step 2: Add External User as Watcher in Workflow

On the detail page of a workflow execution, go to Watchers tab. At the bottom, there is a section for External user. Add an email address (whose domain has been white-listed). You can add multiple external watchers by clicking on edit pen.

By default, watchers will receive notification for the completion of the workflow with the information that was entered in the description of the workflow execution. You can change the settings in the workflow designer to send all notification to all watchers. 

 

Manage External Users

You can manage the external users from Administration > Manage Users > External tab. Here the list of all added external users will appear. 

You have the control to add more or delete the external users from DvSum.

 

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